Shredding services are becoming increasingly popular as more companies recognize data security’s importance. A shredding service provides a secure way to destroy confidential documents and electronic media, ensuring your data is protected from unauthorized access.
When choosing a shredding service, it is essential to consider the security measures that the company has in place to protect your data and familiarize yourself with the main regulations designed to protect your privacy and identity! Let’s take a look at the most critical features that secure and reputable shredding services are expected and required by law to provide.
Facility And Transportation Security
Modern shredding equipment must be installed at the facility, shredded materials should be stored securely, and there should be 24-hour surveillance of the cameras by security personnel. A perimeter fence should also be around the facility, and entry points secured with gates and locks. Finally, the company should provide secure transportation for the data to the destruction site.
Certificate of Destruction
All data should be destroyed on-site by a certified data destruction company.
The company should offer a certificate of destruction for your records that includes the destruction date, method of destruction, and name of the company that destroyed the data. The company should also provide a list of all the destroyed data. This will give you peace of mind knowing your data has been securely destroyed.
Cyber Liability Insurance
Lastly, the company should be adequately insured in case of accidental data leaks. The insurance must cover all costs associated with the leak, including notification of affected individuals, credit monitoring, litigation, and damages. The company should have a comprehensive cyber liability policy to protect against potential data breaches.
Regulatory-Compliance
It’s essential to ensure that your shredding service is reputable and compliant with all applicable regulations. This is essential for ensuring that your personal information is destroyed correctly and is recycled in a safe way. If you’re new to secure shredding, then we encourage you to read on:
National Association for Information Destruction (NAID) Certification
NAID certification assures the public that shredding companies are held to specific operational and compliance standards. Certified companies are audited annually and randomly by 3rd parties to verify they are doing what they say. If there is a non-compliance issue, customers can be notified.
The Fair and Accurate Credit Transactions Act (FACTA)
FACTA is a federal law that requires businesses to dispose of sensitive customer information properly. This includes shredding old computer hard drives before they are recycled. FACTA compliance is essential for any company that deals with personal customer information, such as credit card numbers or social security numbers.
The Gramm-Leach-Bliley Act (GLBA)
GLBA is another federal law that requires businesses to take steps to protect customer information from unauthorized access. GLBA compliance is essential for any business that deals with personal financial information, such as bank account numbers or investment records.
The Health Insurance Portability and Accountability Act (HIPAA)
HIPAA is a federal law requiring businesses to protect personal health information from unauthorized access. HIPAA compliance is essential for any company that deals with personal health information, such as medical records or insurance information.
The Sarbanes-Oxley Act (SOX)
SOX is a federal law that requires businesses to take steps to protect against financial fraud. SOX compliance is essential for any business that deals with publicly traded company information, such as financial statements or stockholder records.
Do You Need Secure Shredding in Phoenix, AZ?
If you’re looking for a secure shredding service, look no further than Assured Document Destruction. Our robust security infrastructure ensures your records will be destroyed securely. We offer competitive pricing, a commitment to customer privacy, and the ability to shred documents. Contact us today to learn more about our services or schedule a free consultation.
